May 20, 2024
Dear Knight Registrars:

The Annual Return forms for the year ending June 30, 2024, may be found on Convent General’s website located at in a pdf fillable format. [CLICK: HERE ]

You can find your beginning number listed in RED opposite your Priory name and number on the Count of Members pdf form. [CLICK: HERE ]
Proxy forms are also available on the website [ RESOURCES ] for your dais officers in the event they cannot attend the Annual Conclave of Convent General and wish to have a member represent them. It is important that your Priory be represented at the Annual Conclave and in the event the dais officers cannot attend, they should have a member of that Priory carry their proxy.

The Annual Returns are an especially important part of the records of Convent General and furnish necessary information to keep our records current. Please take the time to complete the form in its entirety to ensure correct information for your Priory. The dates and places of scheduled conclaves for 2024-2025 should be shown on page 2 since this is the source of information for scheduling visits by the Grand Officers. The National Numbers, Priory Sequence Numbers, Names and Dates of Induction must be listed as these will be checked against the Acceptance forms previously submitted. A name on the report will not be considered unless the Acceptance form for that Knight is on file in this office. All fees must be current. Do not use any other number than that listed in RED opposite your priory name and number. If an adjustment is necessary, it can be accounted for in your report under “Errors “.

The report period is through June 30, 2024. The report must reach this office no later than July 31; Reports 1 to 30 days late will be subject to a $ 25.00 late fee. Reports more than 30 days late will be subject to a $ 100.00 late fee per new knight listed on the Annual Report Form when filed. The timely submission of your report is requested to make a current report to Convent General. We have a new fillable PDF Annual Report form on the website. Please use this form for your Annual Report.

The 89th Annual Conclave is scheduled to be held in Ontario, CA on September 14, 2023, at the DoubleTree by Hilton Hotel Ontario Airport. The reservation forms will be available on our website in the near future. The Policy Committee which consists of the Offices of Convent General and all Past Grand Master Generals will meet on Thursday, September 12, 2024, at 7:00 PM. Personal Representatives are requested to join this meeting at 7:30 PM. The Registrars’ meeting will take place immediately following the conclusion of the Policy Meeting. The 89th Annual Conclave of Convent General Knights of the York Cross of Honour will take place on Saturday, September 14, 2024, at 9:00 AM. The Memorial Service for all departed Knights will take place at 1:00 PM. The York Cross of Honour Medical Research Foundation will immediately follow the conclusion of the Memorial Service.

It is hopeful that all Registrars, especially new Registrars, attend the Registrar’s meeting held at the Annual Conclave. Items of interest are always discussed, and it will make your job much easier and we will answer any questions you may have.

Thank you for all your efforts for the Knights of the York Cross of Honour.


D. Allen Surratt, KGC, PGMG
Grand Registrar-General